Event Space

Event Space

The best way to ask about the space or to check availability is to email [email protected].

UVA departments and organizations with an international/multicultural focus and ethnic/cultural CIOs are welcome to request to use the space for their events.  Other UVA groups may request to use the space if their event has an international/multicultural focus. Requests must be made at least one week in advance and are considered based on the times and spaces requested, the size of the group, and a consideration of others using the International Center (IC).

CALENDAR TIP: To see end times, click on the event or use week view instead of month view.

Information and Guidelines

IC STAFF MONITOR
An IC staff greets the group at the start of the reservation time and hangs private signs on internal doors to areas which are not reserved by the group. They will set up recycle/compost/trash bins based on the event needs and conduct an initial walk-through with first-time users. During the event they will check on the group and answer any questions. At the end of the reservation, they will conduct a final walk-through with the group contact person.  

 

HOURS
1pm-7pm, daily. The maximum reservation length is 4 hours and no items can be brought in before the start time.

 

SPACES
Events must stay in their reserved spaces. Additional bathrooms on the upper and lower levels are only for urgent use because they are for the lodgings guests. Groups can open windows but they should avoid propping open an unattended door. They can ask IC staff for assistance to turn the heat or AC up or down.

 

AMENITIES
There is a whiteboard, extra chairs, and tables in the coat closet by the front door. Groups are welcome to move the furniture but they should take a “before” picture to help them put it back. The IC has the UVA wireless network and there is an HDMI cable attached to the TV if groups want to connect their laptop.

 

MEALS
Groups must bring their own service ware items - plates, cups, forks, napkins, and containers for leftovers. Compostable wares are preferred.

 

DISPOSAL/CLEANING
Plastic and metal should be taken out to the recycle bins, including scraped out food trays and flattened clean cardboard. Compostable cups, plates, and utensils, napkins, food waste, and cardboard that is greasy or food coated should be taken out to the compost bin (flatten pizza boxes). Groups should ask IC staff for assistance with cleaning supplies (towels, broom, bin liners) and the location of outside bins.

 

KITCHEN
Groups should inquire in advance about any special cooking equipment. Frying is discouraged and should be kept to a minimum. IC refrigerators and cabinets labeled for staff and guests are not for use by the group. Groups using the kitchen must clean everything back to its original condition. All dishes, cookware, and utensils are washed, dried, and put away. Sinks, counters, and cooktop are clean and free of grease.

 

PARKING/BICYCLES
Up to 8 cars can be parked in the lot behind the building. Parking on the street is by permit only. Bicycles should be chained to the rack beside the garage.

 

SMOKING/VAPING
Anyone who smokes can use the brick patio behind the building and dispose of butts in the outside trash bins. (Don’t use the front of the building or the side porches.)

 

ALCOHOL/ANIMALS
Events must follow UVA's alcohol use policies and only service animals are allowed in the building.

event space